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Exam 5: Data Access and Retention

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Question 21

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Bar code technology cannot be used for tracking radiology file folders.

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Question 22

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If you needed to prepare a Medical Record Committee report detailing the average number of paper records not returned to HIM by the end of each week for a specific quarter, you would calculate it based on out-of-file locations and

A) Unsatisfied requests listings.
B) Total records retrieved from inactive storage and other media.
C) Overdue listings by user-defined time frames.

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Question 23

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The purpose of a manual record requisition slip is to

When planning space for health record filing needs, one needs to consider the amount of linear filing space needs.

You have just assumed a position as HIM Director of a large HIM department in a different state, and you are faced with an overflowing paper file unit in the hospital. You need to determine how long various health records must be maintained. As part of your research, you would

Master Patient Index Screen -Referring to the information above, when was Mr. Rocky States last treated as an outpatient?

Master Patient Index Screen -Referring to the information above, in which terminal digit section of the permanent file would you find Mr. States' clinic record?

______________________________ is one advantage of implementing an electronic document management (EDM) system.

An automated record tracking system limits online inquiry to one system terminal.

When one medical record number is assigned to a patient during the first encounter and is used for all future encounters, this is called __________________________________.

In a terminal digit filing system using 2-2-2 divisions, which number below would be last?

How many primary sections are used in a terminal digit filing system?

Batch requesting of patient records is not a feasible transaction in an automated record tracking system.

Alias names are recommended for use in an MPI because they do not draw attention to the individual.

An automated record tracking system is unencumbered by multiple file room locations.

Master Patient Index Screen -Referring to the information above, what was the LOS for Mr. States' first admission?

An automated record tracking system is capable of tracking multiple volumes of the same record.

In the number 64-79-36, which two digits are the primary digits in a terminal digit filing system?

An automated record tracking system is compatible with bar code symbols.

In a file conversion to a terminal digit system, there are four project phases. The first three phases are 1) transport records to sort area and back to file, 2) rough-sort into 10 terminal digit sections, 3) secondary-sort into 00, 01, 02, and so on. The last project phase is ____________________________________________________________________.