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A useful technique for proofreading important documents that must be perfect is to read the message aloud.

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Which of the following sentences avoids use of trite business phrases?


A) The application will be sent under separate cover.
B) Enclosed please find a coupon to use during your next visit.
C) We have received your loan application.
D) Please do not hesitate to call me if you have questions.

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Which of the following represents the best business writing?


A) Thank you in advance for considering my application for the finance position.
B) Enclosed are three samples of our fabric.
C) Do you know what her phone call was in reference to?
D) Pursuant to your request, we have added you to our mailing list.

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The following sentence contains a verb that has been converted to a noun: Morgan performed an analysis of the quarterly sales figures.

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A shorter form for make a discovery of is to ____________________.

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When proofreading a document,


A) rely on the spell checker to locate all spelling and typographical errors.
B) do so continuously while the document is being written.
C) make sure introductory clauses are followed by commas.
D) All of these choices.

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It is safer to proofread from a printed copy than to proofread on your computer screen.

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____________________ a document involves correcting its grammar, spelling, punctuation, format, and mechanics.

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Opening fillers, long lead-ins, compound prepositions, and redundancies all make business documents wordier.

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Which of the following is free of wordy or trite phrases?


A) It is my personal opinion that we cannot create a reduction in our inventory unless we lower prices.
B) You may be assured that every effort will be made to ship your order by October 1.
C) Management has been unable to reach a conclusion regarding contract negotiations with the union.
D) Although Chinese is the language spoken by the largest number of native speakers in the world, English is considered the language of international business.

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The sentence Please do not hesitate to contact us if you have any questions could be made more effective by eliminating a(n)


A) trite business phrase.
B) flabby expression.
C) redundancy.
D) opening filler.

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Numbered and bulleted lists can improve readability, comprehension, and retention.

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Conciseness is important in business writing.Business messages should make their point in the fewest possible words.Explain why conciseness is so important in business writing.Then describe three techniques you can use to make your writing concise.Give two before-and-after examples of each technique.

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Student answers will vary.
In revising, ...

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The following sentence contains a redundancy: After studying the basic fundamentals of the provisions, I have decided to vote for the contract.

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Use a wide variety of typefaces in a business document to make it interesting and exciting.

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The sentence Your attendance at Friday's training session is absolutely essential could be improved by eliminating a(n)


A) redundancy.
B) flabby expression.
C) opening filler.
D) empty word.

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Empty space on a page is called ____________________ space, which can improve readability.

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We made a decision to demonstrates a common writing problem.It needlessly transforms a(n)____________________ into a wordy noun expression.

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Basic fundamentals, exactly identical, and necessary prerequisite are all examples of


A) redundancies.
B) flabby expressions.
C) long lead-ins.
D) opening fillers.

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Which of the following sentences demonstrates parallel structure?


A) In my current position, I interact with customers, input orders, and am responsible for updating the company's Web site.
B) Our new CEO's objectives are to improve employee morale, to boost revenues, and to enhance community relations.
C) Collecting, organizing, and documentation-these are important steps in researching a problem.
D) The person we hire for this position should be flexible, reliable, and have good organization skills.

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